How to Write a Strong Business Email in Spanish

To write a strong business email in Spanish, you want to know the proper vocabulary to use and the most professional way to organize your message. 

Learning how to write a business email in Spanish is an incredibly useful skill to master. The major benefits of this skill include:

• Polishing your fluency to become a fluent Spanish speaker and writer
• Proving your proficiency and professionalism for a job application via email
• Improving your communication skills in a bilingual work environment

In today’s age of technology and information, your upcoming email in Spanish will participate in the most common form of communication. No, really! Despite our usage of social media and chat apps, email usage continues to grow an average of 3% a year—which makes it even more crucial to write your email correctly and present yourself as competent.

To ensure that your email is both well-organized and well-received, I’ll cover the different parts of a business email in Spanish and give you professional business-related vocabulary that will make your email shine!

How to Write an Email in Spanish

The best way to write a strong business email is to break it down first into its essential parts.  The different parts of an emails are:

• Email Greetings and Message Openers 
• The Body of the Email
• The Cordial Farewell

Email Greetings and Message Openers

In Spanish, greetings and message openers are a big deal. Believe me, I have personal experience in this area. 

As a native bilingual of both languages, I send out emails frequently in Spanish and English—and Spanish-speaking countries are much more expressive of their sentiments and well-wishes than in typical English communications. They also appreciate that others take time to give a proper hello, paying heed to cultural formalities.  

Conversely, English is more direct and to the point. Due to your natural proclivity to jump straight to your main message, you will want to practice the art of writing a proper introduction to your business email in Spanish with this section on greetings and message openers.

So, jot down the vocabulary below for future use, and remember: take your time saying hello. 

Formal Greetings

Here are some of the most common greetings for your email in Spanish:

A quien le corresponda: 
To whom it may concern:

Estimado Señor Aguilar: 
Dear Mr. Aguilar:

A quien le interese:
To whom it may concern:

El departamento de Recursos Humanos
The department of Human Resources

Courtesy Titles and Their Abbreviations

• Señor, Señora and Señorita use the abbreviations Sr., Sra. and Srta. 
• Doctor uses the abbreviation Dr. for a man and Dra. for a female doctora.
• Lic. or Licda. Is used to refer to lawyers even though anyone with a University degree is a Licenciado or Licenciada. 
• Ing. is for Ingeniero which means Engineer for both men and women. 
• Prof. is for Professor and also applies for men and women professors. 

Once you’ve established a strong greeting to your email, you can then continue to the message openers. 

Message Openers

Whether you’re sending a sales pitch, following up on a new client or trying to promote your new business, the greeting and message openers are crucial if you want to engage the person that you are writing to. 

You need to write your email in Spanish based on your target audience and know your goal. Here are some examples on how to open your email in Spanish: 

Reciba un cordial saludo.
Receive my cordial greeting.

Un gusto estar en contacto con usted.
A pleasure to be in contact with you.

Me dirijo a usted con el fin de…
I’m writing to you in order to… 

Me es muy grato comunicarle.
It is a pleasure to inform you that. 

Antes que nada, quisiera agradecerle. 
First of all, I’d like to express my gratitude for. 

Si lo considera oportuno.
Should you think it convenient…

Express Your Opinion 

Me inclinaría a decir que… 
I’d be inclined to say that…

Me temo que no podré asistir. 
I’m afraid I won’t be able to attend.

Me veo obligado a tomar esta decisión.
I’m forced to take this decision.

Lo veo complicado.
That’d be difficult.

The Body of the Email

Now that you’ve introduced yourself and expressed your opinion relating to the angle or purpose of your email, it’s time to write the body, or the meat of the content.

This part varies depending on what your email is about, but there are some guidelines to help you keep your email in Spanish formal and professional:

1. Include a direct subject line. 
2. Use a professional email address. 
3. Make sure to use the appropriate greeting and signature. 
4. Avoid using too many exclamation points. 
5. Be cautious with humor. 
6. Remember that people are from different cultures. 
7. Always reply to your emails. 
8. Double-check that everything is correct.
9.  Keep your fonts classic.

The body of the email doesn’t have to be long but it should be effective. Here are some examples:

Esta reunión está programada para el 5 de diciembre a las 9:30 a.m. Todos los estudiantes deben asistir a dicha reunión. Necesitarán los avances de su proyecto.
This meeting is scheduled for December 5, 2021. All students must attend this meeting. And we will need an update on your project. 

Por este medio le informo que ha sido aceptado a nuestro programa de maestrías y le estaremos escribiendo con los pasos a seguir. 
We would like to inform you that you’ve been admitted into your Master’s degree program and we will inform you what the next steps will be. 

The Cordial Farewell

Once you’ ve made your message clear, it’s time to politely say goodbye. Here are some of the best ways to close your email in Spanish. 

De antemano, muchas gracias por su ayuda.
Many thanks in advance for your help.

Quedo a la espera de su amable respuesta.
I look forward to your kind response.

Saludos cordiales
Kind regards

No dude en contactarme.
Don’t hesitate to contact me.

Cualquier cosa estoy a su disposición. 
I am available should you need anything. 

Espero su respuesta.
I await your response. 

Typical Email Sign-Offs

Saludos 
Regards 

Saludos cordiales 
Kind regards 

Le saludo atentamente 
I attentively send greetings 

Muchas gracias por su ayuda 
Thank you for your help

Todo lo mejor 
All the best

Atentamente
Sincerely

Cordialmente 
Cordially

Sinceramente 
Sincerely

Creative Email Sign-Offs

Deseándole un día productivo
Wishing you a productive day 

Para cualquier cosa estoy a su disposición 
I am at your disposal for anything you need 

Agradeciéndole de antemano su cooperación 
Thank you in advance for your cooperation

Practical Tips for Writing Your Business Email 

Here are some tips to follow when you’re writing your email in Spanish

1. Use Formal Language

When it comes to writing a business email in Spanish—even if there is a conflict or a problem to solve—it’s essential to use formal language. As a bonus, this not only improves your business writing skills but bolsters your professionalism. The 3 major areas to keep your eye on include:

• Opting for word choices that you would use with someone you respect and admire. 
• Using the conditional tense when asking questions. 
• Addressing the recipient with usted. 

Hand-picked for you: Workplace Spanish: Formal vs Informal

2. Always Avoid Slang

Even if your colleague is a friend, avoid the use of slang. In the end, emails are your paper trail and it’s best to use professional and appropriate words and phrases. In addition to keeping your professional reputation pristine, you always want to keep in mind that regional slang is not universally understood and may hinder the comprehension of your message. 

3. Set Your Keyboard to Spanish

Setting your keyboard to Spanish is a time-saving tool when you’re writing your emails in Spanish. Not only will you have quick access to all of the special keys you need, but also it’ll autocorrect your Spanish and assist you in composing your thoughts. Here’s a guide on how to type anything and Spanish that’ll have you well on your way to mastering the Spanish keyboard. It’s guaranteed to help you compose emails more efficiently.

Write Your Business Email in Spanish

With the help of this guide, you’re going to write the best business emails in Spanish ever written! Practice makes perfect so get to writing as soon as possible and then come back to share with us in the comments how your experience went. We’re also happy to answer any doubts you may have. 

Before you send your business email out into the world, check your grammar and spelling by viewing our list of Spanish Grammar and Spell Check Tools.  

Improve Your Spanish Skills Faster than Ever

While writing is an essential aspect of language learning that improves your vocabulary and grammar while sharpening your understanding of word-choice and tone—it gains an upper hand as a skill mastered in tandem with speaking. Join us at Homeschool Spanish Academy, where on a monthly basis we teach more than 24,000 Spanish learners like you! Try us out for yourself by signing up for a free class with one of our certified, native Spanish-speaking teachers from Guatemala. You’ll be speaking fluent Spanish and writing like a native in no time!

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